Avail-TVN (digital media)
Sherman Oaks, CA
Job Purpose and Expectation
Reporting to the Vice President of Marketing & Communications, the Events & Communications Manager is responsible for planning and organizing events, tradeshows and/or meetings for the organization as well as managing all external communications to customers and internal staff communications. He or she will also be responsible for all operational, implementation and post-event activities as well as newsletters and affiliate notices.
Key Responsibilities
Events
Maintain a calendar of events and implement a system that enables and anticipates long-term planning and effective event management for the organizations meetings, conferences and events.
Build relationships with key stakeholders.
Represent and deliver service excellence that is in keeping with the organizations brand.
Determine fiscal requirements and prepare budgetary recommendations.
Negotiate agreements with outside providers and subcontractors to ensure lowest cost and highest quality of service.
Work closely with internal groups to define event goals, objectives and specific implementation plans that promote the organizations brand.
Oversee procurement purchasing and client service needs with regard to marketing premiums, catering, audiovisual, security and rental needs for events.
Work with marketing team to develop brand, marketing labels and tools for events as required.
Prepare event programs and confirm all necessary preparations are in order.
Trouble-shoot and smooth issues relating to the successful execution of the event program.
Avail-TVN Events
Source venues, recommend and engage catering, acquire supporting technology and coordinate development of materials to execute a quality event.
Pre-event and onsite communication with internal stakeholders and delegates.
Establish staff schedules, task assignments equipment allocation to ensure conformance with company/department objectives and goals.
Air and ground travel arrangements, when applicable.
Establish communication protocols and operating procedures with subcontractors and program staff.
Work closely with affiliate marketing and marketing programs to effectively promote events to target audiences and obtain accurate event specifications. Supervise, direct and coordinate the activities of personnel, subcontractors and vendors as required to successfully execute all aspects of the event on the scheduled delivery day.
Ensure speakers are briefed and prepared to provide effective presentations and materials.
Conduct post-event debriefing sessions.
Provide post-event analysis, budget recaps and participant feedback and incorporate learning into future plans.
External Events/Tradeshows
Register attendees, book hotels and coordinate on-site presence (meeting rooms, suites, etc.)
Work with affiliate marketing and marketing programs to coordinate sales support materials, collateral
Work with sales groups on customer invitations, tracking responses and dissemination of information
Communications
Manage the creation of internal and external newsletters including information gathering, writing and distribution
Draft affiliate communications, letters, notices
Job Requirements
Bachelors degree from 4-year college.
7 years experience in Event Management or related field is required.
Proven negotiating skills with hotels, entertainers and other event vendors.
Ability to develop professional relationships in all aspects of the position that result in stable, consistent, reliable, and courteous communication when dealing with customer organizations.
Ability to problem solve and work independently in a changing and multi-tasking environment with numerous deadlines.
Excellent organizational, planning and project management skill.
Proven ability to take direction and input and to develop effective and engaging events that will achieve the organizations goals.
Ability to influence and coordinate the efforts of other team members in support of events.
Demonstrated ability to prepare accurate budgets and effectively manage expenses.
Ability to present and pitch ideas effectively to senior management team.
High level of verbal and written communications skills. Excellent writer.
Ability to synthesize information and
Demonstrated ability for accuracy and thoroughness.
Exceptional written and verbal communication skills.
Solid business acumen, management, and problem-solving skills.
Strong computer skills, especially Microsoft Office (Word, Excel, PowerPoint) event management technologies, and customer relationship management software (i.e., Salesforce).
Effective time management, organizational, and leadership skills
Ability to travel is required.
http://www.avail-tvn.com/
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