Special Assistant to the Executive Producer-Democracy Now!

Salary: salary based on experience
Education: No requirement
Location: New York, New York, 1003, United States
Posted by: Democracy Now! Productions
Job Category: Administration
Language(s): English
Job posted on: December 4, 2008
Area of Focus: Media and Journalism
Type: Full time
Last day to apply: February 2, 2009

Democracy Now! Job Posting
Special Assistant to the Executive Producer

Democracy Now! is hiring a Special Assistant to the Executive Producer to manage daily operations for the Executive Producer, including scheduling, travel arrangements, correspondence, speaking engagements, personnel and general support. A successful candidate will possess good judgment, excellent writing and communications skills, strong computer skills, and the ability to multi-task in a fast paced environment.

RESPONSIBILITIES
• Manage all aspects of Executive Producer's schedule and calendar including interviews, speaking engagements, on-air fundraising, donor events, and meetings.
• Manage Executive Producer?s speaking appearances by tracking requests, corresponding with event coordinators, doing advance work, generating reports, tracking expenses and issuing invoices as needed.
• Manage organizational travel arrangements including bookings, itineraries, and expense reports.
• Manage Executive Producer?s correspondence including processing mail and email, responding to inquiries, and drafting letters and reports.
• Provide general operating support to Executive Producer including research, fundraising support, website updates, writing tasks and errands.
• Brief Executive Producer on upcoming activities, speaking events, interviews, donor events, and meetings.
• Maintain Executive Producer's physical and electronic filing system including files related to expenses, correspondence, public appearances, media placements, fundraising and personnel issues.
• Travel with Executive Producer as needed.
• Other duties as assigned by Executive Producer or General Manager.

This is a full-time New York City based position with benefits and salary based on experience. Democracy Now! is an Equal Opportunity Employer that actively recruits women, people of color, persons with disabilities, and persons with diverse gender and sexual identities.
Additional Qualifications:
QUALIFICATIONS
Applicants should have a strong commitment to the mission of Democracy Now!, at least 2 years experience providing support to a busy executive preferred, and be extremely well organized. Also required are excellent oral and written communication skills; strong computer skills including word processing, spreadsheets, databases, and HTML; demonstrated project management skills; and the ability to multi-task in a fast paced environment. Candidates must be available to travel and work outside regular working hours and be able to exercise discretion and maintain confidentiality.
How to Apply:
To apply, please submit a resume and cover letter to job (at) democracynow (dot) org with “Special Assistant” as the subject. No phone calls.